Pro2Serve is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).  To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

Pay Transparency Statement

Start Over with Job Search

Returning Applicant?  Login Now

Administrative Assistant II
Job Code:2020-P2S-041
Location:Carlsbad, NM
Division:Environmental - 1.4.2
Duration:Direct Hire

Job Responsibilities:

Position:   Administrative Assistant II                                           

Division:   Environmental

Duration:  Direct Hire-Part Time

Location:  Carlsbad, NM


Company Description

Professional Project Services Inc. has upcoming opportunity for an Administrative Assistant II (Direct Hire-Part Time) position at our office in Carlsbad, NM.  Please submit resumes via the web page link below.  


Professional Project Services, Inc. (Pro2Serve®) is a nationally-recognized technical and engineering services firm dedicated to providing critical infrastructure engineering services in support of our Nation’s security. Using a disciplined systems engineering approach that is supported by an innovative software toolset, Pro2Serve provides solutions to improve the effectiveness and efficiency of our government and private clients. We support the defense, energy, and science markets through responsive, cost-effective execution of critical security, facilities and infrastructure, nuclear defense and nonproliferation, and environmental projects.


Job Description

Works on routine/basic administrative duties with limited supervision. 

Duties include filing, computer work, answer phones, report compilation, work in reception areas as needed, maintain files/logs, and prepare reports, presentations, contract and other documents using standard software.

Other duties may be assigned.

Provides administrative support to Pro2Serve and/or clients including the following:

  • Composing and typing routine correspondence
  • Copying correspondence or other printed matter
  • Filing correspondence and other records
  • Transcribing dictation from voice recording
  • Answering telephone and providing information to callers or routing call to appropriate team member
  • Placing outgoing calls
  • Preparing, proofreading and formatting complex reports, presentations, and contract/task order documents using standard software.

Receives incoming calls for directors and provides information, redirects callers to voice mail or takes other messages.

Routes incoming mail and faxes for employees and managers.  Prepares outgoing mail.

Schedules appointments and coordinates itineraries as needed.  Arranges travel schedules and reservations as necessary.

Greets visitors, determines visitors’ needs and refers visitors to appropriate team member(s).

Assists with scheduling, meal planning and other needs as required.

Maintains conference room schedules.

Acts as receptionist or backs up receptionist when needed.

Demonstrates ability to get along with coworkers, customers and visitors.

Performs other duties as assigned by supervisor.



Job Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Position requires High School Education or GED.

10 years previous administrative and general business experience. 

Must be familiar with general computer use, e-mail, electronic calendars, word processing applications, spreadsheet applications (Microsoft Office, Outlook, PowerPoint, and Excel).

Working knowledge of DOE document requirements.

Experience working within complex organizational structures.

Proven ability to effectively track and manage project milestones and deliverables.

Able to read and interpret documents such as operating and maintenance instruction and procedure manuals. 

Able to write routine reports and correspondence. 

Able to speak effectively before groups of customers or employees.

Able to calculate figures and amounts.

Able to define problems, collect data, establish facts and draw valid conclusions.  Able to interpret a variety of instructions deal with abstract and concrete variables.

Able to operate office copier, fax and computer are required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Direct Hire-Part Time


Federal Government Clearance

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and may require subsequent reinvestigations may be required.


EEO Employer

Affirmative Action Employer—M/F/Vet/Disab/LGBT



Pro2Serve’s benefits package was carefully designed to meet the needs of our employees and their families.


These benefits include:

  • Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
  • Retirement Plan 401(k)
  • Employee Stock Ownership Program (ESOP)
  • Comprehensive Leave
  • Holidays



Pay Rate
Please submit salary or hourly rate requirements along with resume or in a cover letter.


Job location

Carlsbad, NM area

Please submit resumes via the web page link.


If you meet the above requirements/qualifications, please click the Apply Now button to submit your resume to be considered for this position, as well as added to our national database.  We look forward to talking with candidates who have the requisite skills and experience level.